Real Estate of Los Altos

Department of Real Estate Process

1. Hire a Real Estate Attorney to prepare:
1.  Articles of Incorporation for HOA
2.  CC&R’s
3.  By Laws
4.  EIN Number
5.  Ballot Elections
6.  SI 100 Form
7.  SI CID Form
8.  Action by Sole Proprietor
2.  Hire a DRE Application Consultant to expedite the filing.
3.  Hire a management firm to prepare a formal HOA Budget.
4.  Submit Notice of Intention to the DRE.
5.  Prepare Application for Minimum Filing Package:
1.  Prepare Civil Drawings, Plot Plans
2.  Prepare full set of drawings and submit for reference
3.  Tentative Map – prepared by Civil Engineer
4.  Phasing Plan, list of units
5.  RE Form 624A: Common Facilities for the HOA
6.  RE Form 623: HOA Budget
7.  Financial Arrangement to assure completion of common facilities
8.  Receive Conditional Approval from City and/or County
9.  Preliminary Title Report
10.  Water Company approval
11.  Flood Report
12.  Schools Report
13.  Sample Grant Deed
14.  Escrow Instructions
15.  Common Area Conveyance
16.  Subordination
6.  Submit Application to the DRE
7.  Wait for an acknowledgment for a Substantially Complete Package and Application.
8.  The DRE will begin the Final Public Report Process.
9.  Receive Conditional Report.
10.  Receive Qualitative Deficiency Notices for corrections and additions to the package.
11.  Receive Budget Deficiency Notices for errors to the budget
12.  Resubmit any Qualitative Defficiencies.
13.  Obtain Bonds for:
1.  Common Area Construction
2.  Public Works Construction
3.  Street Improvements
4.  Substantial Completion
14.  Record Final Map
15.  Receive Title Report
16.  Receive Title Insurance
17.  Obtain new APN numbers
18.  Receive Original of the Recorded Public Report.
19.  Provide copies to buyers and take receipts.
20.  Return the original and two copies to the DRE
21.  Developer hold copies of receipts for buyers for three years.
22. Provide Warranty for SB 800 requirements
23. Provide a one year construction warranty.
24. Provide a ten year Builders Wrap insurance policy.
25.  Provide Builder’s Wrap Administrator
26.  Provide Builder’s Wrap Quality Insurance Inspector
27.  Hire a management company for the HOA:
1.  Hire landscaper
2.  Hire Janitorial
3.  Hire Vendors for repairs and maintenance
28.  Provide insurance for HOA and Board Members
29.  Action of Sole Proprietor to adopt election rules
30.  Hold HOA meetings
31.  Elect HOA Board Members